Functionality of TMS systems – who should invest in professional transportation software?
TMS systems are currently one of the most important IT systems in the transportation industry, which realistically help streamline a number of the most important business processes carried out in a company. Which companies should be interested in implementing such a solution? We take a look at the biggest pain points in the industry and how a TMS is able to streamline each process.
Transportation companies identifying difficulty with order management
First, let’s look at companies that, due to the growing number of orders, are having difficulty properly managing resources, allocating labor and optimizing the cycles of exporting and importing goods to the base. A transport company focused on growth will sooner or later experience a fertility of orders, which should be a matter of pride. However, failure to prepare for the increased volume of work can, in extreme cases, lead to organizational chaos, errors and delays in the execution of shipments.
ATMS analyzes inventory and employee status on an ongoing basis and, based on this, models the most optimal routes that will guarantee high employee productivity, minimize the risk of empty runs, and eliminate errors that inevitably occur when planning is handled by employees themselves. It is automation that is the main strength of TMS-type tools.
Companies suffering from a lack of control in the day-to-day execution of transportation
A major problem that many transport and forwarding companies certainly face is the complications that arise already at the stage of transport execution.
The dynamically changing situation on Polish roads is not conducive to precise planning of long and logistically complicated routes, but even in such cases the modules of the forwarding program from mbis.pl are able to monitor the route on an ongoing basis, inform the driver of potential problems on the road, tolls, and in extreme cases even propose modification of the route to make it faster and to include a potential return with new goods.
An additional Gateway module provides a quick record of all fleet entries and exits, making it easier to control vehicle inventories and providing the added benefit of easier planning of future orders.
Companies noting many mistakes at the stage of settlements with contractors
The role of a transportation company does not end at the realization of transport. The time of settlements with contractors, i.e. issuing invoices, posting receipts and possible monitoring of payment delays is a big challenge, especially for companies that, due to their size, do not have a separate accounting department.
It’s also the area of the business most prone to human error related to entering incorrect invoice data. If we additionally add to this the new rules for settling international drivers’ salaries, the billing process is the real Achilles’ heel of most transport companies.
Freightforwarding software from mbis.pl equipped with a billing module will quickly automate the process of issuing an invoice, payment reminders, as well as correctly calculate the due salary of each employee. This is a significant saving of time, but also of money, which in many cases must be sacrificed to repair previous mistakes.
